last updated 25 May 2018
Who we are
Lawmatix Limited (law:matix) is a specialist law firm and the operator of this website. law:matix is the controller in respect of all personal information provided by you or which is provided on your behalf or which we may otherwise obtain about you, for example, as a result of providing our services. This means that we are responsible for complying with prevailing data protection laws - most notably the General Data Protection Regulation (GDPR), the Data Protection Act 2018 and the Privacy and Electronic Communications (EC Directive) Regulations 2003 (as amended).
The personal information we collect
In order to provide you with services, we may collect personal information about you from our website, from telephone conversations, emails, written or verbal communications and any other means you use to communicate with us. We expect to keep a record of your contact information and details of any services we provide to you. We may also record details of any disability, health needs or dietary requirements you may have at the time of booking a place or accepting an invitation to one of our events to enable us to ensure your safety and comfort.
We may require additional information for money laundering checks such as date of birth and personal address and may also require you to provide copies of documents evidencing these.
We may supplement the information that you provide with other information that we obtain from our dealings with you.
How we may use personal information
We will primarily use your personal information to provide our services to you to administer any account you have with us (including tracing and collecting any debts), for obtaining professional indemnity insurance, in connection with our receipt of accountancy services and for fraud prevention purposes.
Any information that we receive from you specifcally for money laundering checks will only be processed for the purposes of preventing money laundering and/or terrorist financing unless the law permits us to use it for other purposes or you provide us with consent.
We may also use your information, for example, to improve the quality of the services we offer and for market research. We may maintain a personalised profile of your role and interests so that we can inform you of services or events that may be of interest to you.
Legal basis for processing
In most cases, in order to provide our legal services, it will be necessary for us to use your personal information to advise you and otherwise comply with outr contract with you or your organisation and also to comply with our professional code of practice.
We have legal obligations to carry out money laundering checks and to have professional indemnity insurance. Our use of your personal information for these activities is, therefore, to comply with those obligations.
Where we use your personal information for direct marketing, it will be on the basis of you having given your consent to this.
In all other cases, use of your personal informaton will be on the basis that it is in our legitimate interests to do so in order to comply with our professional obligations when providing our legal services and your fundamental rights and freedoms are not overridden by this.
Disclosing your personal information
We will not normally share your personal information with any other organisation unless we need to do so to carry out your instructions (such as instructing Counsel or referring you to other professional advisers). However, some of your chosen services and events may be provided by or held at premises of third parties and we may need to provide limited information to them to enable you to take part.
Events and opportunities
From time to time we would like to send you copies of newsletters and information about our services and events by mail, email or phone. We will only do so with your consent.
You can change your mind at any time by telephoning us or sending us an email asking to be unsubscribed.
Use of personal information outside the European Economic Area
Except in the context of any services we provide on instructions, we would not usually expect to transfer your personal information outside of the European Economic Area. However, if this does become necessary we will take proper steps to ensure that your information is properly protected.
Security of information
We take the security of your personal information seriously. We have security procedures in place to ensure that our paper and computer systems and databases are protected against unauthorised use, loss and damage.
We expect to keep all client files for 7 years after our last instruction on the particular matter. After this, we will keep your contact details on file whilst you remain a law:matix client contact unless you ask us to delete them sooner.
Amending your information
If the information we have about you is incorrect, please let us know and we will amend it.
Your rights in respect of your personal information
You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it and the right of data portability. You also have the right to withdraw your consent to direct marketing at any time.
You can exercise your rights by contacting us at email@example.com.
In addition, you have the right to lodge a complaint with the Information Commissioner's Office if you think our processing of your personal information infringes data protection law. You can find information on how to do this at www.ico.org.uk.
The cookies we currently use are as shown below:
|Cookie name(s)||__utma, __utmb, __utmc, __utmv, __utmz|
|Data stored||A random unique number or string of letters and numbers to identify your browser, the times and dates that you interacted with the site recently and the marketing materials or referring pages that led you to the site.|
|When does it expire?||The longest lasting cookie expires 2 years after your last visit to the website. Others are deleted 6 months, 30 minutes and the moment you close your browser.|
Most browsers automatically accept cookies, but you can usually change your browser to prevent cookies being stored. With experience, you can usually choose to switch off all cookies or to allow only certain ‘trusted’ sites to place cookies.
Privacy laws and practice are constantly developing and we aim to achieve high professional standards. Our policies and procedures are, therefore, under continual review. We may, from time to time, update our security and privacy policies and suggest that you check this page periodically to review our latest policies.
Comments, complaints and how to contact us